HR professionals know better than anyone else that first impressions matter. After all, that’s why getting employee onboarding right is so important. But between all the paperwork and red tape involved, making day one a positive experience is often easier said than done.
While you can’t always help new hires avoid first-day jitters, there are steps you can take to ensure that their first few days are smooth sailing. Office tours, free swag, and team lunches are great ways to welcome new faces, but ensuring new employees get paid on time, enroll in benefits, and have a seamless transition to their new role has a larger impact. Unfortunately, while that transition comes with paperwork and filing, don’t fret. We’ve rounded up a list of all the new hire paperwork you need to collect from your employees to help take the dread out of onboarding.
Between managing HR and running payroll, it’s no secret that people teams face a long list of to-dos each day. Of those, few come up more frequently than employment verification requests. Thankfully, technology has made it easier than ever to streamline how these are processed, saving your team time and money.
The wait is over. After months of speculation, the IRS has finally released the newest version of the Form W-4—the tax form that employees fill out to indicate how much federal income tax should be withheld from their paychecks.
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In 2016, Lauren Melton joined Ellevation Education as the Vice President of People Operations. As the company’s first HR hire, she worked closely with the CEO to develop an employer brand strategy. “We used to joke that we’re the best company to work for that no one has ever heard of,” says Lauren. So, when she suggested building out Ellevation’s employer brand presence, she had full leadership buy-in. To start, Lauren worked with her team to develop a thorough and redesigned employee handbook and then did the unusual—published it on the company website.
Change is coming to onboarding’s most important form—again.
Preparations for mandatory E-Verify are in full swing at the offices of United States Citizenship and Immigration Services (USCIS). The electronic service cross-references an employee’s Form I-9 information with government records to confirm his or her identity and immigration status.